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Boardroom Furniture Buying GuideContents

Introduction

Why choose boardroom furniture?

Designing an effective boardroom

How to run a good meeting

Questions to ask before shopping for a boardroom table

Choosing boardroom furniture

Types of boardroom furniture

General best practices when buying boardroom furniture

Further information

 

 

Introduction

For many companies, the boardroom is the flagship area of their premises; it’s often the place where important decisions are taken, senior members get together to discuss strategy and often where clients are invited to for discussion on projects and contracts.

That being the case, you want to make sure your boardroom projects the right image, so you’ll probably want to spend a considerable amount of money on your boardroom furniture; perhaps more on each individual item than you would elsewhere in the office.

There’s a wide range of boardroom furniture available and it can sometimes be hard to know what to purchase. Thankfully, this buying guide will help. By following through each section, we’ll help you gain an awareness of what’s out there, what works best and how to narrow down your choices.

We’ll start with an introduction to why you should be looking for specific boardroom furniture instead of generic pieces, before giving you the low down on how to design a perfect boardroom, as well as how to plan and deliver the most effective meetings there once you do.

Following on from that, we’ll get to the meat of the buying guide; our list of important questions to ask before shopping will help you to build up a list of requirements that will make things significantly easier once you come to start looking at items.

We’ll also break down the factors involved in choosing boardroom furniture, such as type, materials and colours.

Next, we’ll take you through a comprehensive list of the types of boardroom furniture available, including the benefits and advantages of each.

Once you’ve narrowed down your choices, the next step is to start looking at items. You’ll want to make sure you get the right products from a trustworthy retailer and it’s important that you protect yourself and your purchase, especially when buying online. Our best practice guide will keep your right.

By working your way through this guide, you’ll gain a better understanding of what you need in regards to boardroom furniture and will narrow down your choices so that you can get fantastic items at best value prices from a retailer you can trust.

 

Why choose boardroom furniture?

It’s entirely possible to create a functional boardroom using bits and pieces of furniture pulled from other parts of the office, and there’s necessity to buy purpose-built pieces. However, your boardroom will often be the room in your office that sees the most guests and visitors.

You’ll want to make sure that it is welcoming and projects the right impression of your business, whether you’re welcoming colleagues from other branches, senior managers and directors or clients.

Many companies opt to have a permanent boardroom space as it can also be used as a regular meeting room. If that’s the case, designing the right space from the start is ideal and a large part of that is governed by the kind of furniture you choose.

Large executive pieces can give a professional, classic and no-nonsense feel or, used incorrectly, can be imposing or intimidating. More playful, modular pieces can lend the room an area of creativity and collaboration, which could be perfect for your needs; however, executive meetings may not work as well in those space.

Or you could opt for a hybrid room that can be re-designed to suit the current requirements, using modular furniture that is designed in modern yet classic stylings.

How you style and pair pieces together will also contribute to the overall look of the room and the impression it gives. If you’ll be regularly inviting clients into the office, you’ll want to impress; bringing clients into a well-designed, classically-styles boardroom will project an aura of professionalism and success.

Choosing executive-looking pieces will suggest that your business is performing well, that you can afford to spend that little bit extra on outfitting the office and that you care about the image the business projects; all of these touches can make the difference between a client signing that contract or going elsewhere.

You can also use the layout of the boardroom furniture you choose to help represent or influence your company’s culture. A traditional set up encourages hierarchical styles of meeting where people are given positions of seniority based on job title or experience, leading the agenda while gathering responses from participants and calling for decisions.

This layout can also work well for more traditional styles of presentation.

Conversely, different shapes of boardroom tables, particularly circular ones, can create an air of collaboration, with no one person taking the lead but instead every participant being equal.

 

Designing an effective boardroom

To design an effective boardroom, you have to balance décor, furniture and factors like lighting, storage and accessories. You’ll need a clear idea of the purpose of the room, whether that’s hosting high-level executive meetings, informal presentations, collaborative workshops or a combination of styles.

It should be equipped with everything you’ll need to host an effective meeting, including storage for documents, paper and stationery, as well as all the A/V equipment you’ll need. Integrating the latter into the design of the room will mean meetings can be formed quickly without the need for interruptions to bring A/V equipment in from other rooms.

As mentioned in the previous section, your boardroom design will also project your company’s image, so you’ll want to make sure that it’s effective in this regard too.

Follow our top tips for designing the perfect boardroom.

Décor

While you’ll probably want your office décor to be cohesive across your premises, you can afford to treat your boardroom as an individual space of its own. Your current open plan office design décor might not work appropriately in a more enclosed meeting space, for example. You should think about using light, neutral colours that are calming and not distracting, but also won’t lower the mood or energy of the participants.

However, you can still inject a little colour into the room; this is usually best achieved through the colour choices of your chairs and soft furnishings, but you could also opt for a feature wall painted in a bold colour.

Colour psychology can help you to influence the way in which the room is used too: blues reduced stress and calm people while greens are suggestive of harmony and nature, which could encourage collaboration. Just be careful that you don’t choose tones of either colour that are too soothing, as delegates could be lulled into sleepiness.

Purples are associated with royalty and aristocracy but have also been shown to increase critical thinking, making it an ideal choice for collaborative boardrooms where important decisions will be made. Red is an energetic colour but this could be a bad choice for meeting rooms, as it could encourage conflict.

Furniture

Furniture is the single most important aspect of your design, and it’s the bulk of our focus in this buying guide, so later on we’ll cover the various ways in which you can choose the perfect tables and chairs. For now, though, you should at least start considering furniture when you’re designing the right boardroom.

Measure the boardroom and gauge how big the furniture needs to be, thinking about the minimum and maximum number of attendees your room is likely to have. It’s important that you factor in enough space for people to move around easily.

You should allow for at least 42” between the wall and each edge of the table to allow people to get in and out of their chairs easily, and move around the table without affecting other people who are seated at the table.

Once you’ve decided on the size and style of table(s) you’ll need, you then need to consider chairs. There is a large rage of chair styles designed specifically for boardrooms and we’ll cover these in more detail later; for now, think about the overall look and feel of the room and start making some decisions on colour choices.

Chairs are usually available in 4-leg, swivel or cantilever frames; the latter is most suitable for boardrooms. They are less mobile than swivel chairs but are light enough to be moved around, and the slight “bounce” that the cantilever frame deliver can make them feel more dynamic, increasing the energy levels of participants in meetings.

However, in some meetings or with certain room layouts, swivel chairs might allow participants a greater degree of visibility and flexibility in terms of where they can direct their attention in the room.

Your choice of material is usually between fabric and leather, and we’ll break down the advantages of each later.

Layout

With your measurements to hand, you can plan the layout of the room, based on your intended styles of tables and chairs. Sketch out a rough layout, making sure you consider entrances, power points, A/V equipment and any additional storage furniture or accessories.

Less is more here; too much in the space and participants will feel cramped and unwelcome. However, too little can make participants feel intimidated, so try to find the right balance.

Lighting

This is an important but oft-overlooked factor in boardrooms. You should always try to use as much natural light as possible, with blinds on the windows so that participants can shape the light and avoid glare.

If it’s not possible to use natural light, due to your office layout or the local climate, be careful with how you use electric lighting. Plenty of light will give full visibility and keep delegates awake, but harsh overhead fluorescent lighting can cause headaches and fatigue. Low lights can be more pleasant, but too low and you can induce tiredness and a lack of concentration.

A/V technology

You also need to think carefully about any audio-visual technologies you want to incorporate into the room. You’ll probably need, at least, a projection screen of some kind, that will allow people to project slideshows. However, many modern businesses have instead opted for large, high-resolution flat screen TVs that can be connected to laptops or even cast from tablets or phones.

Thanks to the increase in modern wireless accessibility of many TVs and computers, there’s less chance of trailing cables in your boardroom and you can even set up cloud access so meeting documents can be downloaded directly as needed. It’s relatively easy to set this up and often delegates or chairs can do this themselves without the need for relying on the IT department on a regular basis.

Company Branding

While your décor will be largely influenced by the overall feel and atmosphere you want to project, it’s worth considering that your boardroom is also likely to be the flagship room of your premises where you invite people from the outside in. That being the case, you should give consideration to the incorporation of your branding or corporate identity into the space too.

How you do this is up to you, but let’s take a look at a few options. You could choose a décor that reflects your logo and branding, maybe using those colours as accents throughout the room. Just remember what we discussed earlier about colour; if your logo colours will affect the “psychology” of the room, use them sparingly, or used subtler tones of those colours instead.

You could also choose neutral colours and instead supplement the décor with posters or other visual displays that reflect your branding. Make sure any posters are printed in high quality and consider having them professionally framed so that you carry through on that executive feel.

If you have a particularly striking logo design, you could also incorporate that into the décor of the boardroom, for example, by blowing it up in proportions and stencilling or paining it onto the walls.

 

How to run a good meeting

Alongside excellent boardroom design, décor and furniture, there’s one other crucial thing you need to know: how to run an effective meeting. Thankfully, successfully running a meeting only requires some good, common-sense tips, and it’s a skill that anyone can learn with practice.

Let’s take a look at some top tips for running excellent meetings.

Agenda is everything

The number one key to running a great meeting is to ensure that it has a specific purpose which is clearly laid out and defined by an agenda. To create the right agenda, take some time to think about the key purpose of the meeting.

Many agenda will have a set template based on a series of actions that you require every meeting to contain; commonly, these are attendance, following up on action points from the last meeting, covering the main key topics for the current meeting, then opening up any other business not on the agenda and action points for the next meeting.

You should make sure that the agenda is delivered to all attendees and that they have the opportunity to query or alter agenda topics if appropriate, or add to them if need be.

Once you have the agenda prepared, it’s important that you stick to the agenda rigidly; meetings that stray from the agenda are almost universally ineffective, and once you’ve shown that you’ll move off the agenda once, it will be expected of you in the future.

Participants

Make sure you invite everyone who needs to be there; check through agenda items and ensure that you invite all relevant parties and a representative of each important department for which there is an agenda item. For example, if there is an important piece of business regarding HR, make sure a representative of that department is in attendance should pertinent questions come up.

Leaving important people off the invite list can mean hold-ups on important decision making too, so if someone can’t make it, ask them to delegate someone who can take their place.

You also have the responsibility to take an attendance roll-call at the beginning; you should highlight anyone who has sent apologies and note anyone who hasn’t made it the meeting without sending apologies. Check too that there are no attendees present you didn’t expect; surprise visitors are not good for important meetings, so if you see any unfamiliar faces present, check their reasons for attending.

Time-keeping

You should try to carve out appropriate time for each agenda topic, and stick to your allotted time slots. As the leader of the meeting, it’s up to you to make sure each person attending follows the agenda and, if you find that someone is causing a topic to overrun, you need to bring the meeting back on track.

Shape

You should also develop meetings that have a particular “shape”; this means making sure that they follow a recognisable structure that everyone is aware of. You should summarise discussion topics on completion and check with attendees that it’s a fair summation before moving on.

Check the energy levels of participants as you go too, as you might need to take unscheduled breaks if everyone around the table is flagging. You might have to spend the break re-working the agenda to fit, but at least you can make sure everyone is still full of energy and completely involved.

Good endings are as important as good beginnings. Many poorly-run meetings peter out without a clear end, which can be unsatisfying for participants. Ending the meeting strongly with clear follow up also shows that you can lead well.

Park discussions for follow up

Don’t allow meetings to be taken off on tangents; if something important comes up that’s only tangentially related to the topic at hand, acknowledge it clearly but explain that it will be either followed up after the meeting or added to the agenda for the next meeting, depending on how time-specific the issue is.

Keep control

It’s crucial for an effective meeting that you maintain leadership and control throughout; never let anyone derail the conversation or monopolise the floor. Don’t be afraid to call it out as it’s happening; too often we all sit back and let one person take over but by pointing it out, you’ll likely have the other participants on your side.

Remember that it’s your meeting; maintaining control will show your leadership skills and prove your authority, while neglecting to do this will diminish both. If you allow this to happen once, you’ll find your authority challenged in every future meeting.

No distractions

Ban the use of all non-essential technology while the meeting is taking place, including phones and tablets. Be firm on this; anyone checking emails or messages is not fully taking part in the meeting, and they should be asked to refrain or leave the room.

However, you should state this rule upfront, and allow for people who are waiting on urgent or emergency calls. They should keep their phones on vibrate and quietly leave the room to take calls.

Forewarned is forearmed

Occasionally, meetings will involve important decisions being taken. The fate of a project, contract or even department could rest on your ability to get the result you want; if that’s the case, don’t leave it in the lap of the gods.

Talk to delegates in advance to gauge their feelings on the situation; this is also known as “pre-wiring”. Pre-wiring means there are fewer surprises on the day and allows you to convince attendees of your expected outcome. It doesn’t guarantee success, but it can put the odds in your favour.

Take proper notes

Meetings should always have a skilled note-taker present, but you should consider keeping some notes for yourself during the meeting. You only need to do so for critical points and issues, but it can give you your own historical record of what took place, and these can be compared with the official notes later.

It can also allow you to follow up on actions quicker than if you waited for the official notes to be typed up.

Follow up

On that last point, ensure you always end the meeting with action points for yourself and relevant parties. These should be delegated appropriately and followed up on as soon as possible; don’t wait till the next meeting.

The formal notes should be sent out to all attendees, but you should also follow up on any important points either by phone, email or in person the same or the next day.

 

 

Questions to ask before shopping for a boardroom table

There’s a massive variety of boardroom furniture available and it can sometimes be difficult to narrow down your options. One of the easiest ways is to make sure you have an understanding of your actual requirements. Go through this handy list of questions to ask; write out your answers and you’ll have a list of requirements for your ideal boardroom furniture.

In the section following this one, we’ll explain the different factors involved in choosing furniture, which will help you to narrow your choices down further.

  • What size of space do you have?
    • The first step is to measure the space in which you’ll be using your boardroom furniture. You’ll need to make sure that everything fits in comfortably, with enough room for delegates to move around and get in and out of their chairs.
    • Draw a quick plan of the room including the measured dimensions, then sketch in the furniture you’d like; this will give you a clear idea of the size of tables and chairs that will work best in the room.
  • How many people does the table need to seat?
    • Will you regularly hold meetings with small groups of people, or will you be holding larger meetings or conferences?
    • Don’t buy tables that are so big that delegates feel disconnected from each other; equally, avoid choosing tables that are so small that everyone feels crowded together.
    • Consider the maximum number of delegates you expect at your meetings and use that as your yardstick.
  • What is the primary purpose of the room?
    • If your room will only be used for meetings, you can think about setting up permanent furniture, storage and A/V equipment for projections and such.
    • However, if you expect to only use the room for meeting on occasion and would like to free up the space for other purposes, consider foldaway furniture that can be easily stored when not in use.
  • What kind of group structure do you prefer?
    • As you know, the types of tables available can enhance or impact on the group structure or hierarchy. If you expect meetings to be chaired or led by a senior person, you can design the layout with this in mind, creating a clear “head” of the table.
    • Conversely, if you prefer to go for the collaborative approach, you can design circular or other layouts that mean no one participant appears to have a position of seniority over the others.
  • Technological requirements?
    • Apart from the space requirements for any A/V equipment you’ll need, you should also think about power sources and data ports for laptops, wireless or network access and the like.
    • Many modern designs of boardroom tables integrate cable tidies and power and data points that allow you to minimise the number of cables trailing across the floor. This makes it easier to manage access and health and safety issues.
  • Choice of material
    • We’ll break down the varieties of material available in the next sections, but you should think about the feel or impression you want the room to project. Are you looking for a classic, executive look, a sleek modern feel, or a warm and welcoming atmosphere? The materials you choose for you tables and chairs can go some way to establishing this.
  • Choice of colours
    • We’ve looked a little at colours and you’ll get more information in the next section on the various colours available. However, at this stage, you should be thinking about colour for your furniture and how it will integrate into your current or chosen room décor.
    • Most tables are available in wood finishes, although you can also opt for sleek black or white, or natural finishes like stone. A choice of wooden or steel/chrome frames can also have an impact on the overall look of the room.
  • Consider accessories
    • Some of the ranges of tables and chairs we carry are part of a larger range that includes storage options. It’s worth considering at this stage whether you’ll want storage features like cupboards, credenzas or lecterns, as buying these together could mean that you get a set of pieces that is closely integrated, adding to the overall look.
    • You could also at this stage consider accessories like clocks, coat stands, waste bins and even plants, all of which add either functionality or aesthetic touches to your boardroom.

 

Choosing boardroom furniture

Type

There are a wide range of options when it comes to boardroom furniture, particularly where tables are concerned:

Rectangular

 

 

Traditional, rectangular feel. Most commonly used for strong hierarchies, with the Chair or Director at the head of the table and everyone else seated around them.

 

Oval/D-shaped Allows for both formal and informal meetings, as well as a hybrid of those. Offers the option of looser or temporary hierarchical meeting structures, as well as freeform meetings.
Rounded With round tables, no one takes a superior position. This makes it a perfect style for companies that put collaboration ahead of hierarchy.
Modular Modular styles are adaptable, meaning you can host a variety of meetings in the same boardroom.

 

Material

There’s also a wide variety of material types open to you when you’re choosing boardroom furniture. The most common kinds are wood veneer, melamine and hardwood. The cost of these materials increases respectively, and each one has its own benefits and advantages.

Veneer: Either thin wood or melamine, most veneers are applied to MDF or another budget substrate, with the quality of veneer depending on the price. Wood veneer is a way to achieve the plush look of wood without the cost, but be careful as the was some wood veneer is applied, you’ll see an inconsistent grain pattern due to the way the varying wood strips have been applied.

Veneers are also generally easy to maintain and simply wipe clean, but they may have a shorter lifespan than some other styles.

Melamine: Unlike melamine veneers, melamine or MFC surfaces are fully melamine table tops. This makes them heavier and longer lasting, being more durable than MDF veneers. These also come with wood veneers, with the advantage of having consistent grain.

Hardwood: These are higher cost tables manufactured from solid hardwood. They are heavy and very durable, although they will need constant maintenance; real wood can stain and chip easily. Specialist cleaning products may need to be used and any spills must be wiped up immediately to prevent the wood from staining.

Colour

If you’re choosing hardwood tops, the choice of colour will be governed by the type of wood; mahogany, cherry, oak or walnut, for example.

There’s a much wider choice available with veneers, where you can choose from typical wood finishes as well as coloured tops, or options like concrete or sand.

You should consider how your choice of table colour will fit in with your existing boardroom décor. If you’d prefer to have all of your furniture fully integrated, choose a range that includes storage options as well as tables.

Height

Boardroom tables tend to range in height between 720 and 740mm high, so there’s not a massive different, and they are designed to accommodate people of most heights. Just carefully check the specifications to ensure that the tables match your chairs and that delegates will be able to sit comfortably.

Legs

When it comes to legs, you can choose from metal frames, usually aluminium or steel with polished chrome surface, panel-end frames that are basically modesty panels and legs combined, or ultra-modern high-gloss white frames or legs.

Some models have the option of height-adjustable feet so that the table can stand on a variety of uneven surfaces, also allowing you to run A/V cabling under the table.

Chairs

Boardroom chairs are usually available in fabric or leather. Fabric is a durable material that is relatively comfortable. Due to fabric dying, there is a massive range of colours available meaning you should be able to easily find something that matches your existing décor. Fabric’s downsides are that it can promote sweat in warm environments and staining can be permanent.

Leather has a plush, executive feel. Real leather is durable but requires maintenance as it can be easily scuffed. It can be cold to the touch in colder environments which could make it uncomfortable. It is also the most expensive material available.

Leather look, on the other hand, is more hard-wearing, less cold to the touch and gives you the look and feel of leather at a more cost-effective price too.

 

Types of boardroom furniture

Easyfold® Folding Tables

The Easyfold® range is a series of modular table pieces that allow you to create your own custom boardroom table design, making the most of your space; linking tables means you can comfortably fit more people in without any wasted space. Easyfold® technology makes assembling the tables easy and safe enough for one person to do and makes it easy to store the tables when not in use, freeing up your space for other purposes.

The range includes quadrant, triangle, trapezoidal and 60 degree linking table segments, as well as rectangular and semi-circular tables. They come in a stylish beech finish table top with steel folding frame in black finish.

Deluxe Chrome Folding Tables

The Braemar range of chrome folding tables comes in three styles: rectangular, semi-circular and trapezoidal. These can be arranged together to reveal a massive choice of layouts to suit meetings, conferences and seminars, and can be easily reconfigured.

They come in a choice of 8 beautiful wood effect finishes, with easy-clean MFC tops and 2mm impact resistant PVC edging that helps to protect the tables against bumps and scrapes. The tables are all easily folded away for storage, freeing your space up when not in use. Wood samples are available so you can see which style matches your existing office décor best.

BN CX 3200 Meeting Tables

The BN CX 3200 range is a massive range of stylish meeting tables with enough variety to suit any size room or purpose. Circular, oval, rectangular, ‘D’ shape, ‘U’ shape and ‘V’ shape tables have been designed to fit large numbers of guests with plenty of room and excellent visibility.

There’s a great variety within those styles too; you can choose feet designed for either hard or soft floors, and a choice of 18 beautiful finishes. Optional cable ports are designed to suit you’re A/V presentation needs and additional accessories like wire trunking and modesty panels allow you to customise your tables your way.

Braemar Boardroom Meeting Tables

Braemar offers a range of well-prices, great value boardroom meeting tables. Choose from D-End, rectangular, round, semi-circular or trapezoidal shapes, in a variety of styles. They come in a range of wood colour finishes, with melamine tops and protective PCV banding around the edges. Free wood samples are available.

These tables are built to last, and come with either 2 or 5-year manufacturer’s guarantees, depending on the style you choose.

D-End Boardroom Tables

Our full range of D-End boardroom tables, in a variety of styles, finishes and materials. D-end tables give you more room for seating guests than a traditional rectangular end table, which means you can maximise space as well as the amount of people you can invite to your boardroom meetings.

This range includes our fantastic bundle deal; get a D-end meeting table and 6 Tamar chairs with chrome frame for a great package price that saves you money!

Round Boardroom Tables

Round boardroom tables are ideal for smaller meetings. Every participant has fully visibility around the table, and there is no hierarchical position, meaning it also gives each person equal status. We stock a brilliant range of stylish round tables in a variety of styles and wood finishes, perfect for any kind of boardroom design.

Deluxe Sectional Tables

Our deluxe sectional tables combine quality and efficiency at a great price. They come in a range of shapes that allow you to create your own bespoke tables, that can also be changed as you need to. They are easy to set up and clear away with no need for tools; quick-fit legs can be easily fitted then stored away in elastic webbing strips underneath the table tops.

The range comes in 6 gorgeous wood finishes in durable MFC and we also stock a mobile trolley for this range that carries around 6 tables, for portability and easy storage.

Veneer Boardroom Tables

Crafted in the UK with beautiful real wood veneers in a choice of 5 wood finishes, these table are perfect for boardrooms, meetings or conference areas. They have elegant angles tubular steel frames in a zinc colour finish; the combination of metal and wood giving them a mix of executive style and contemporary design.

With a 5-year manufacturer’s guarantee, you know these table are built to last; order them flat-packed for easy self-assembly, or talk to our sales team for a quote on professional installation.

Gloss Boardroom Tables

Not every boardroom needs traditional wood and executive stylings; many companies are opting instead for an ultra-modern look in whites and blacks with high gloss finishes. We carry a range of Lumina high gloss tables that will transform your boardroom from stuffy to stylish and create an inspirational feel.

Check out our bundle deal with the white Lumina high gloss table and 6 chairs, or mix and match to suit yourself; the Lumina range also includes stylish storage solutions like credenza units and double door cupboards.

Triumph Boardroom Tables

Triumph is a name in furniture that’s synonymous with providing high quality items at budget prices. We carry the Triumph Everyday range, which includes flexi tables, boardroom tables and A-frame meeting tables.

Each is available in a number of finishes and styles that won’t break the bank; plus, you can combine the tables with additional items like bookcases, cupboards and filing cabinets, allowing you to create a unified look and feel for your boardroom.

Trilogy Conference Tables

Trilogy is a modern range of modular conference tables. Endlessly adaptable, choose from a wide range of shapes that can be combined to form circular, rectangular, hexagonal and many other boardroom table designs, perfect for any kind of meeting.

These tables can be easily stored with a choice of stacking or folding legs, and innovative design touches like PVC table ties that link pieces together for increased stability. Available in 9 attractive wood finishes, with a 5-year manufacturer’s guarantee and delivered assembled for a professional finish, this fantastic range will meet any requirements; talk to our Sales Advice Team for advice on choosing the perfect combination of elements, and take a look at our add-on storage pieces.

Trilogy Boardroom Tables

The Trilogy range also includes a series of single boardroom tables in a wide variety of shapes, including round, rectangular, D-end and triangular styles. You can choose from panel end or tulip design pedestal column bases and 7 wonderful wood finishes, as well as the modern white finish that’s become popular in recent years.

Each piece is made to order and comes with a fantastic 5-year manufacturer’s guarantee.

Trilogy Boardroom Storage

Complete your overall boardroom design with a fantastic and comprehensive range of storage add-ons from the Trilogy range. Choose from narrow or wide bookcases, mobile lecterns, display cupboards and a variety of credenza styles; there’s enough choice here to suit any business storage requirements, so make the most of your boardroom with integrated storage solutions.

Andean Boardroom Table

For boardrooms or larger offices, the Andean credenza storage unit has an executive look with a choice of 13 fantastic wood colour finishes. Manufactured in the UK with a solid back, wipe clean melamine tops and PCV edging and curved door handles in Silver, Graphite Grey, White or Black finishes, this piece also comes with a 5-year manufacturer’s guarantee and is delivered assembled by our fitters, who will even remove the packaging for recycling.

Fabric Boardroom Chairs

We carry a fantastic range of fabric chairs for your boardroom. Fabric is a hard-wearing material that is available in a massive range of colours, and we carry styles to suit any kind of boardroom design, including chrome stacking chairs and a wide range of cantilever chairs too.

Leather Boardroom Chairs

For that plush, executive boardroom feel, you can’t beat leather. We have a range of leather-faced and leather look chairs so you can get that look regardless of your budget. In a wide range of modern and traditional styles, we’ve got something to suit every boardroom design.

 

General best practices when buying boardroom furniture

Buying boardroom furniture is like making any other capital expenses for your business. You want to get the best deal and shop safely, and by using best practice, you can make sure you get fantastic products at a great price from a brilliant supplier. You’ll also want to protect yourself and your purchases, especially when buying online. Our top tips will help you to purchase boardroom furniture in the best way possible.

Do your homework

When you’re shopping for boardroom furniture, you can choose from preferred suppliers, well-known High Street brands, trustworthy retailers you’ve never used before or even obscure online-only retailers. There are no right answers here; just make sure that you do some homework to ascertain that you are choosing a reputable, legitimate and trustworthy supplier before agreeing to hand over any money.

Some of the key red flags to look out for when shopping online includes:

  • Security warning screens or red flags from your browser or anti-virus software
  • Reputable retailers will post their registered company address and/or a phone number on their site; if you don’t see any details or only a PO Box address, look elsewhere
  • Companies spend a considerable amount of time and money on their web content; if you spot a site that has outdated or poor design, lots of broken links and image or bad spelling or grammar, move on
  • It’s an old saying, but if prices seem too good to be true, they probably are; look for the catch
  • Avoid buying from very new or young businesses or websites

It’s easier than ever to check the veracity of a website, thanks to the ‘whois’ lookup service. Just enter a URL or IP address and the service will list all of the details of the registered owner, including how long the website has been running. For privacy reasons, individuals can hide their details behind those of their hosting company, but legitimate businesses would have no reason to do this, so if the details look wrong, go with your hut and try a different retailer.

Sophisticated scammers can clone entire legitimate websites as a means of phishing for credit card or other information. Thankfully, most modern browsers and operating systems can detect sites that have been flagged up as inauthentic, so always heed their warnings, and make sure you keep both up to date.

Even if you find a genuine website, be wary of purchasing from a very new or young business. They often significantly undercut competitors in order to gain a foothold in the market, but this practice can lead to companies going under quickly. If your retailer goes into administration, you could find that all warranties and guarantees become null and void, leaving you no option but to pay for a replacement yourself if the product becomes faulty or defective.

Shop around

Every supplier is different, even those who stock the same or similar products, so make sure you shop around for bargains. It’s easier than ever to compare offers on like for like or similar products, either by visiting a number of sites and comparing prices, or using price comparison sites or browser add-ons. Always make sure you get a few quotes before making a decision.

Many people find it useful to get in touch with their prospective suppliers, whether to discuss specifications or to get advice on the suitability of products. If you do, it can be worth asking if they can offer you’re a special price on your purchase. Some suppliers will offer discounts to first time buyers or companies opening up a credit account, or for bulk orders, as a means of securing regular business with them. If you don’t ask, you don’t get…

The headline prices are obviously important, but you should also make sure you’re aware of any other costs that might be involved in the purchase so there are no surprises at checkout. Some of the most common unexpected charges shoppers encounter include:

  • VAT: This is currently 20% in the UK which represents a significant chunk of your overall cost. Some retailers post prices with VAT and some without; both are correct, so just make sure you check which is which before you agree to a sale.
  • Import or export tax: Buying from overseas vendors can sometimes yield incredible bargains, but many people aren’t aware that they could also be charged import/export fees. These are applied at Customs, so you won’t see them at checkout and, in fact, you won’t know about them until you take delivery of your items. Such fees can be pretty hefty, especially for large items, so do an online search to see if you can gauge the likely charge; that bargain might not look so good once you do.
  • Delivery: Some retailers will add significant delivery charges to your purchase, especially for large items like boardroom furniture. Here at Equip4Work, we offer free delivery on most of our products to mainland UK addresses. Always check delivery terms if you’re choosing another retailer.
  • Express: If you need your boardroom furniture fast, some providers will charge a large fee to express courier items. However, many of our products come with free next day delivery; if you’d like to know which items are covered by this policy, talk to our Sales Advice Team.
  • Admin: It’s rare to find retailers charging admin fees nowadays, but you should always check your invoice to make sure there are no unnecessary or unexpected additional charges.

Remember: price isn’t everything when it comes to buying furniture for your business. You’ll also want high-quality products, fantastic customer service and great aftercare, including cast-iron warranties or guarantees. Factor these elements in too when you’re looking at prices.

Buy what you need, but only what you need!

Lastly, make sure that the purchase you make are actually solving the problems you had in the first place. With this buying guide, you should have a great idea of what your requirements are, so make sure you stick to them! It’s easy to be attracted to new technologies or gimmicky features, but if you don’t need these it’s a waste of money. Make sure that the items you buy will give you genuine, practical use.

Of course, it’s important to spend time and energy on planning your boardroom furniture purchase, but be careful not to spend too long in the decision-making part of the process. It’s easy to have all your requirements in place then spend ages looking through products, unable to decide.

Just narrow down your choices in advance, find a product that meets your needs and represents good value for money, and make your decision. The quicker you do, the sooner you’ll get to use your brand-new items!

Further information

At Equip4Work, we have a comprehensive range of boardroom furniture and each item has full specifications, clear photos and upfront pricing. However, if there’s anything you need help with, whether that’s a specific specification you can’t find or you’d just like some advice on choosing the right products for your needs, talk to our Sales Advice Team who would be happy to help.

Get in touch by calling us on 08444 999 222, emailing us at sales@equip4work.co.uk or completing the contact form on our site.

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Last Modified / Updated on: May 31, 2018 at 11:00 am